ERP Information

What Departments Can be working on....

1. Sign up for ERP Work Sessions https://docs.google.com/spreadsheets/d/1cDFhLfsk_4Uqmf2Hs7lO9Fz3Ab6wEt1TOV68znXFrXc/edit?usp=sharing

Please review the sessions and subjects ASAP and use the tabs in the spreadsheet to sign up appropriate staff.  These are not formal training sessions, but are work sessions to help finalize the setup and configuration of the system.  Most of the sessions are full day, but a couple are half day.  These are designed for decision makers in the department that specialize in that area.  Not all modules will be applicable to all departments 

2. Use the Auditor Inquire Site to enter ERP Object codes related to current Account Lines. https://audinq.dnco.org/

Linking ERP Object Codes will help us verify you have the accounts you need in ERP and will allow us to transfer your budget FY 25/26 budget amounts over to ERP. We are asking that you proritize getting your revenue accounts added.  You do not need to work about the inter / intra fund transfers like Tech Fund, Cost Plan, etc.  Those will be created as Projects in ERP.

3. Provide a list of Project Ledger Codes you would like to use in ERP, listing out the appropriate Org and Object Codes. 

If in the current system you use Project codes and you want to keep that level of detail in ERP, then you will need to gather that info.  Soon we will be providing a spreadsheet that will allow you to list the project name and the various Org and Object codes that you associated with that project.

4. Gather a list of Grants and Contracts that will be applicable for next Fiscal Year.  

ERP will allow you to track Revenues and Expenses related to Grants and Projects.  The best way for you to prepare is to have copies of those items and gather details such as Name, Beginning and Ending Dates, Total Amount, Org and Object codes that relate to that item.

5. Switching to a new system at the beginning of the Fiscal Year will be challenging.  Try to get your monthly / quarterly transfers submitted in advance if possible.  Do whatever you can to avoid payables and receivables at the end of the fiscal year.  The Auditor's Office will send out more guidance on this.

6. Become a test user.  

The Invoice Entry / Claim Process and Purchase Order Request features are operational and ready to test.  Users that are already set up to test should continue to do so and departments are encouraged to get all staff that work in these areas involved.  To request an account, email ask-erp@co.del-norte.ca.us with the Name, email address, department, and budget units the employee should have access to.